Lead Line Program Sparks Action Approvals

On July 25, 2023, the St. Charles Government Services Committee convened to discuss critical city infrastructure projects and ongoing programs affecting residents. The meeting covered a wide range of topics including lead service line management, water and sewer improvements, tree pruning contracts, and interior renovations for Council Chambers.

Bidding and Bid Waiver Procedures

The meeting opened with a discussion on bidding and bid waiver processes. New committee members sought clarification on when bids could be waived. Staff explained that professional services, such as engineering or architectural work, may prioritize qualifications over lowest cost, and specific city infrastructure products sometimes require consistency over competitive pricing.

A PowerPoint presentation on procurement and bidding processes will be shared with committee members to ensure clarity for new participants.

Water Meter Replacement: Addressing Critical Obsolescence

The committee approved a resolution to purchase Badger Meter water reading software and equipment. Current meters are obsolete, leaving 565 meters unreadable each month, causing revenue loss.

• The new system is compatible with existing billing software.

• Future automation is possible as the system is AMI-capable.

• Unbudgeted costs of $189,000 will be managed via budget transfers.

This project aims to modernize the city’s water metering, improve efficiency, and secure long-term accuracy in billing.

Tree Pruning and Removal Contract Approved

A three-year contract for tree pruning and removal services was awarded to Steve Piper and Sons Tree Service.

• The selected contractor was the lowest responsible bidder.

• Concerns arose due to a $400,000 difference with the next lowest bid.

• Staff assured quality by emphasizing the contractor’s history of self-performing work and past success with the city.

This contract ensures ongoing maintenance and safety of city trees for the foreseeable future.

Roof Replacements for Public Works and Water Well

The committee approved roof replacements at the Public Works facility and Water Well 9, citing persistent leaks and aging infrastructure.

• Combined bidding allowed cost efficiency.

• Preservation Services of Romeoville was awarded the project.

• Warranties are expected for 20 years.

This project addresses long-standing structural issues, improving durability and reducing maintenance costs.

Council Chambers Renovation

The Council Chambers interior renovation will be managed by FGM Architects, chosen due to expertise and familiarity with city buildings.

• The renovation will enhance technology, sound quality, aesthetics, and functionality.

• The initial design phase will cost $95,000, with construction costs addressed in future budgets.

• Formal bidding was waived due to professional qualifications.

This project reflects the city’s commitment to creating functional and modern government spaces.

Water Main Replacement Project

The Water Main Replacement Project on South 4th Street was approved. The project aligns with future plans to replace lead service lines, improving water quality and infrastructure reliability.

SCADA Program Management and Sewer System Survey

• SCADA Program Management was awarded to Concentric Integration to modernize IT systems for water and wastewater management.

• Sewer System Evaluation Survey, including smoke testing and manhole inspections, was approved to reduce water infiltration and maintain sewer efficiency.

Lead Service Line Program: A Major Focus

A detailed presentation addressed lead service line replacement, highlighting challenges for St. Charles:

• No historical records of private lead lines exist; homeowner surveys are critical.

• Replacement of private lines is required to be managed by the city, though homeowners may opt out by signing a waiver.

• Estimated cost: $1.8–2 million per year for 34 years (~$62–68 million total).

• Securing federal and state grants is difficult due to socioeconomic scoring criteria favoring less affluent communities.

The program emphasizes proactive management, transparency, and communication with homeowners to ensure safe drinking water.

Route 25 Road Closure for Riverside Lift Station Project

The committee announced a road closure on Route 25 beginning August 16 for the Riverside Lift Station Project, with a planned reopening in early October. Detours will be in place to minimize disruption.

Conclusion

The St. Charles Government Services Committee meeting demonstrated a balance between addressing urgent infrastructure needs and long-term strategic planning. Key approvals for water and sewer improvements, tree maintenance, roof replacements, and Council Chambers renovation indicate the city’s commitment to safety, efficiency, and modernization.

The lead service line program remains a complex challenge, but the city’s proactive approach ensures residents are informed and involved in critical water safety initiatives.

FAQs

What was the main focus of the July 25, 2023 meeting?

The meeting centered on infrastructure approvals, with a major focus on the city’s lead service line replacement program.

Why is water meter replacement necessary?

Current meters are obsolete, leaving 565 unreadable monthly. New Badger Meters will improve billing accuracy and allow for future automation.

Who was awarded the tree pruning contract?

Steve Piper and Sons Tree Service won the three-year contract as the lowest responsible bidder with strong past performance.

What challenges face the lead service line program?

Lack of records, high costs ($62–68M total), and limited grant opportunities pose challenges. The city is emphasizing transparency and homeowner input.

What other infrastructure upgrades were approved?

Roof replacements, chamber renovations, SCADA upgrades, sewer surveys, and the South 4th Street water main project were all approved.