St. Charles Moves Forward with Roadway and Plaza Projects

The St. Charles Government Operations Committee convened on September 28, 2023, focusing on key community infrastructure and development initiatives. The meeting featured discussions and approvals for the Reserves Roadway Paving Project, street closures for the Fire Department Open House, and progress updates on the First Street Plaza Project.

Fire Department Open House Street Closures Approved

Chief Swanson presented a request to close several streets to accommodate the upcoming Fire Department Open House.

• Approved closures: Lot J, State Park, and First Avenue (between Cedar and State)

• Duration: 6:00 AM to 5:00 PM

The motion passed unanimously, ensuring public safety while allowing residents to participate in the community event.

Reserves Roadway Paving Project Reconsidered and Approved

The committee revisited the Reserves Roadway Paving Project following new information that prompted reconsideration of a previously failed vote. Russell Kobe detailed the importance of completing the project before winter to address significant maintenance issues.

Project Overview

• Total Estimated Cost: $385,000

• Letter of Credit: $343,000 held by the city

• Scope:

  • Curb repair

  • Driveway apron repairs

  • Removal and replacement of deteriorated base pavement

  • Final surface course installation

Financial Considerations

A $42,000 potential gap exists between the LCO amount and current estimates. Options to reduce costs include:

• Repairing curbs instead of replacing them

• Exploring alternative construction methods to optimize spending without compromising quality

Committee Discussion

• Alderman Lindsey emphasized the city’s responsibility to complete the roadway as a public right-of-way and ensure resident safety.

• Other aldermen agreed, highlighting recent street issues exacerbated by rainfall.

Decisions Made

• Authorized the Mayor to demand payment under the Letter of Credit

• Approved the construction contract for the project

• Staff will continue analyzing cost-saving measures and report updates to City Council

First Street Plaza Project Update

Heather and Peter Stewart provided a detailed progress report on the Saint Charles Initiative / First Street Plaza Project.

Funding and Donations

• Total donations raised: $1.534 million

• Additional $66,000 received since March

Construction Progress

• Underground work: Complete

• Concrete pours: Ongoing

• Paver system: Scheduled within 4–5 weeks

• Vertical elements (kiosks, benches): Foundations progressing

• Large trellis structure: Fabricated and awaiting coating, installation expected in late October/November

• Landscaping: Expected to begin in 3–4 weeks

The project remains on track for substantial completion by January 1, 2024, though some technology and lighting installations may extend beyond that date.

Action Items and Next Steps

• Staff to provide definitive numbers on potential cost reductions for the Reserves Roadway Paving Project

• Review policies to prevent similar financial guarantee issues in future development projects

• Provide a more comprehensive update on First Street Plaza construction to Government Services

Conclusion

The September 28 meeting showcased St. Charles’ commitment to community safety, infrastructure improvements, and downtown development. By approving the Reserves Roadway Paving Project and advancing the First Street Plaza Project, the city is ensuring residents benefit from well-maintained roadways and enhanced public spaces. The city continues to balance fiscal responsibility with timely completion of essential projects, while engaging with residents and stakeholders throughout the process.